Secretary to the Executive Director | Pintanna Holdings | Sri Lanka

About Pintanna Holdings

Pintanna Holdings is a dynamic and diversified Sri Lankan conglomerate with a growing portfolio of businesses spanning agriculture, plantations, wellness, and luxury goods. The group’s business interests include Pintanna Plantations, Unanduwa, Silani by Pintanna, and Pintanna Oud — brands that are united by a commitment to quality, sustainability, and innovation.

With a culture that values professionalism, discretion, and proactive thinking, Pintanna Holdings offers its team members an intellectually stimulating and opportunity-rich environment. The group is now seeking a smart, energetic, and well-organised individual to join their leadership support team.

About the Role

Pintanna Holdings is looking for a talented and professional Secretary to the Executive Director. This is a senior administrative support role that places you at the heart of the organisation’s executive operations. You will work directly with the Executive Director, managing their schedule, correspondence, and day-to-day administrative requirements with the highest degree of professionalism and confidentiality.

The ideal candidate is someone who is articulate in English, highly organised, proactive, and capable of handling multiple priorities in a fast-paced, high-expectation environment. You will serve as the primary point of coordination between the Executive Director and internal and external stakeholders.

Key Responsibilities

• Manage the Executive Director’s calendar, scheduling and coordinating appointments, meetings, and engagements efficiently.
• Handle all incoming and outgoing correspondence — including emails, letters, and memos — with accuracy and professionalism.
• Prepare agendas, take minutes during meetings, and ensure timely distribution and follow-up on action points.
• Coordinate meetings with internal teams, external partners, and clients, ensuring all logistics are in place.
• Assist the Executive Director in a range of day-to-day administrative tasks, including preparing reports, presentations, and briefing documents.
• Handle confidential information with absolute discretion and integrity.
• Liaise with internal departments and external parties on behalf of the Executive Director as needed.
• Manage travel arrangements, accommodation, and logistics for the Executive Director’s business engagements.
• Maintain filing systems and document management processes for efficient retrieval of records.

Requirements

• Excellent spoken and written English skills — mandatory.
• Pleasant personality with strong interpersonal and communication skills.
• Basic computer literacy including proficiency in MS Office (Word, Excel, PowerPoint) and email handling.
• Ability to handle confidential matters with utmost professionalism and discretion.
• Good coordination and organisational skills with a high attention to detail.
• Previous experience in a secretarial or executive assistant role will be a significant added advantage.
• Ability to work under pressure and manage multiple tasks simultaneously.

Why Join Pintanna Holdings?

• Work directly with senior leadership in a growing, multi-brand conglomerate.
• Exposure to diverse industries including plantations, wellness, and luxury goods.
• A professional and supportive work environment that values initiative and excellence.
• Competitive remuneration for the right candidate.

How to Apply

Interested candidates are invited to forward their updated CV with contact details to:

• 📧 Email: Careers@pintanna.lk
• 📱 WhatsApp: 074 411 3123