Executive Assistant to the Managing Directors | Diana Biscuits (Pvt) Ltd | Matale

About the role

Diana Biscuits (Pvt) Ltd is hiring an Executive Assistant to the Managing Directors at its Matale location. The post gives the Managing Directors executive-level support: coordination between departments, control of documents and follow-through on decisions. The ad asks for strong written communication, discretion and attention to detail, because the person appointed will handle confidential corporate matters.

About Diana Group

Diana is a Sri Lankan FMCG manufacturer with more than four decades in the food industry. The Group makes biscuits, chocolates, wafers and snack products that are sold across Sri Lanka and in international markets. It runs modern manufacturing facilities backed by a growing distribution and business network, and says it is building capable teams, sound systems and a high-performance workplace culture as the organisation grows.

Key responsibilities

• Prepare structured minutes of executive and leadership meetings and circulate them within agreed timelines
• Maintain and update executive action trackers so departments follow up on time
• Draft professional correspondence to banks, financial institutions and external stakeholders
• Manage confidential legal and corporate documentation, including agreements, contracts and official records
• Maintain organised digital and physical filing systems
• Coordinate communication between the Managing Directors and departmental heads
• Manage executive calendars and meeting schedules, and prepare documents for meetings
• Keep accurate records and apply proper documentation control standards

Job requirements

• 3 to 5 years’ minimum experience as an Executive Assistant or in a senior administrative role
• Excellent written and spoken English and Sinhala
• Proven experience drafting professional business correspondence
• Strong skills in taking and summarising meeting minutes
• Experience handling confidential corporate documentation
• High attention to detail and strong organisational ability
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Professional demeanour and the ability to coordinate across all levels of the organisation
• A Bachelor’s degree in Business Administration or a related field is an added advantage

Who should apply

The closest match is an assistant who already prepares meeting minutes, keeps action trackers and writes letters to banks for a managing director or another senior executive. The role is based in Matale, so confirm that you can work from there before you apply. In your CV, state how long you held each assistant role, the seniority of the executives you supported, and one example of a tracker or filing system you ran.

Salary

The ad does not state a salary or a closing date.

How to apply

Email your updated CV with the contact details of two non-related referees to careers@diana.lk. Write the position applied for in the subject line: Executive Assistant to the Managing Directors.